Map the evidence
Certificate fields, endorsement forms, limits, dates, entities, confidence, and source context become structured review material.
Vendor compliance deserves an operating system.
DueFiles exists to make vendor insurance readiness a clear, accountable operation. One decision-ready file connects the requirement, packet, evidence, open gaps, review, and renewal.
The category problem
The hard part starts after someone says, “the COI is on file.”
Receipt is not a decision. The real work is proving which requirement applies, finding the relevant evidence, identifying what remains open, assigning the next action, confirming the result, and returning to the file at renewal.
Vendor insurance work crosses contracts, policies, certificates, endorsements, legal entities, operating deadlines, and people outside the organization. Email captures the conversation but loses the operating state. Spreadsheets capture dates but flatten the reasoning. Document folders retain files but do not show which requirement each page satisfies.
DueFiles makes the decision-ready vendor file the core object. It gives every submitted document a purpose, every requirement a result, every gap an owner, every review a history, and every expiration a next action. That is the operating system vendor compliance work has been missing.
Apply the requirement
Every result connects the assigned rule to submitted evidence and names any open gap.
Operate the next action
Collection, correction, review, exception, renewal, reminders, and history remain on the same vendor file.
The DueFiles promise
Know who is ready to work, why, and what happens next.
DueFiles gives operations a usable status without separating that status from the rule, evidence, reviewer, and next action behind it.
Evidence-backed status
A certificate checkbox does not silently replace an endorsement form. A status always retains its requirement and available evidence.
Accountable decisions
Software structures the packet and applies configured rules. Authorized people confirm results and record exceptions.
A complete operation
Coordinators get the queue, leaders get portfolio clarity, and vendors and brokers get a direct path to resolve the right gap.
How the company operates
Build the system the decision deserves.
DueFiles applies the same discipline to the company and product: understand the real work, make the mechanism visible, and take responsibility for the result.
- 01
Start with the operating decision
We begin with the person accountable for vendor readiness, the standard that governs the work, and the evidence that can change the answer.
- 02
Design for the coordinator
The person working the queue gets the next action, source context, reviewer state, and history without rebuilding the file from inboxes.
- 03
Make outside participation first-class
Vendors and brokers see what to send, what remains open, and where the request came from without learning an internal back office.
- 04
Connect product claims to mechanics
Every outcome DueFiles describes comes from a visible requirement, submission, evidence, review, remediation, or renewal capability.
- 05
Complete the loop
A packet is not the finish line. The work is complete when the decision is confirmed, the remaining action is clear, and renewal is under control.
The customer promise
Make readiness usable at every level.
Coordinators get a precise queue. Property and operating teams see who is ready to work. Risk leaders retain the rule and evidence behind status. Procurement connects onboarding to a confirmed decision. Vendors and insurance producers receive a focused request tied to the right file.
The company commitment
Earn trust in the product and around it.
Buyers should understand how DueFiles handles access, data, product quality, and contractual commitments. Our Security, Privacy, Accessibility, and Terms pages make those operating standards and evaluation paths visible.
Careers
Do exacting work on a problem that matters.
DueFiles is built for people who care about operational detail, clear systems, honest product claims, and software that respects the person making the decision.
Bring clarity to every vendor file.
Start with 10 vendors free, or design an Enterprise program around your portfolio, systems, and procurement requirements.