Every trade on every property, actually insured.

Name the owner and management company as additional insured for ongoing and completed operations, then stop chasing brokers by hand.

Start with 10 vendors free Design your vendor program

The operating reality

One vendor can carry a different decision at every property.

Property teams manage more than certificate dates. The same contractor can work for different ownership entities, under different service agreements, across properties with different risk profiles. A landscaping requirement does not fit a roofing project, and a certificate holder field does not answer whether every required owner and manager received the expected endorsement evidence.

DueFiles keeps the property, trade, assigned requirement, submitted packet, open gap, reviewer, and renewal together. Coordinators can work the exact issue while regional and risk leaders retain a portfolio view that explains why each vendor has its current status.

A real operating scenario

Trigger: A roofing contractor is scheduled for capital work at River House.
Requirement: The assigned standard calls for GL, auto, workers compensation, umbrella, owner and manager entities, and completed-operations evidence.
Decision: The certificate meets its limits, but CG 20 37 is absent. DueFiles creates an open gap rather than treating the checked certificate box as the form.
Outcome: The coordinator requests one precise document and operations sees that the vendor still needs action.

Requirement design

Model the property, entity, and trade details that change the answer.

Property-management review becomes reliable when the requirement follows the actual work. DueFiles gives the team a structured place for each part of that standard.

Property and ownership context

Attach the property, owner, management entity, and responsible operator to the vendor file.

Trade-specific limits

Assign different coverage and limit requirements to landscaping, HVAC, roofing, janitorial, and other work.

Endorsement forms

Track ongoing operations, completed operations, waiver, and primary and noncontributory evidence as distinct requirements.

Portfolio renewal

Surface the earliest policy expiry and keep replacement requests connected to every affected property decision.

From first request through renewal

Advance one vendor file through six connected steps.

Vendors and brokers get a direct submission path. Coordinators get requirement-level open gaps. Leaders get evidence-backed status and a complete review history.

01
Set the requirement
Define coverage lines, limits, entities, forms, and date rules for each trade, property, or program.
02
Collect the packet
Send one direct link to the vendor or broker. They submit for the assigned vendor without creating an account.
03
Map the evidence
DueFiles structures certificate fields and detected forms, then connects them to the assigned requirement.
04
Identify open gaps
Short limits, missing forms, entity mismatches, expired policies, and uncertain fields become specific actions.
05
Confirm the decision
Authorized reviewers approve the file, reject uncertain extraction, or record an exception with its context.
06
Manage renewal
Expiration windows, follow-up activity, replacement submissions, and the complete review history stay connected.

The operator view

Give the coordinator a property-aware action queue.

The queue separates a missing packet from an uncertain extraction, a failed requirement, and an approaching renewal. Filters retain property, trade, owner, and status context so the next action reaches the right person with the right request.

01
Assign
Place each vendor on the requirement that matches the property and work.
02
Inspect
Review limits, entities, dates, and detected forms beside the configured rule.
03
Resolve
Send the broker the exact open gap and retain every replacement packet.
04
Report
Show leaders current readiness with a path into the file behind every status.

Shared operating context

One property program, three operational answers.

Property operations

Know whether the vendor is ready for the scheduled property and see the next action without reading the packet.

Compliance coordinators

Work a queue organized by property, trade, gap, reviewer state, and expiration window.

Risk leaders

Inspect the standard, evidence, reviewer, exception, and history across the portfolio.

Program questions

Run coi tracking for property managers with exact answers.

See how the requirement, submission, decision, and renewal model fits the operating details of this program.

Can requirements vary by trade?+

Yes. Configure requirement sets for landscaping, HVAC, roofing, janitorial, and other work, then assign the set that matches the contract and property.

Can the same vendor work at multiple properties?+

The vendor record retains property and requirement context so the team can understand where the submitted evidence applies and which operating decision it supports.

Does an additional-insured checkbox satisfy a form requirement?+

A certificate checkbox and an attached endorsement are different evidence. DueFiles keeps a missing configured form as an open gap.

How do managers see upcoming renewals?+

Portfolio and deadline views surface the earliest expiry, current status, and next action for each vendor file.

What moves a property portfolio to Enterprise?+

Enterprise covers complex ownership hierarchies, advanced identity, connected property systems, procurement, tailored security, implementation, retention requirements, and contractual controls.

Run every property vendor from requirement through renewal.

Start with 10 vendors free, or design an Enterprise program around your portfolio, systems, and procurement requirements.

Start with 10 vendors free Talk to sales

Every trade on every property, actually insured.

Name the owner and management company as additional insured for ongoing and completed operations, then stop chasing brokers by hand.

Start with 10 vendors free Design your vendor program

The operating reality

One vendor can carry a different decision at every property.

A real operating scenario

Trigger: A roofing contractor is scheduled for capital work at River House.
Requirement: The assigned standard calls for GL, auto, workers compensation, umbrella, owner and manager entities, and completed-operations evidence.
Decision: The certificate meets its limits, but CG 20 37 is absent. DueFiles creates an open gap rather than treating the checked certificate box as the form.
Outcome: The coordinator requests one precise document and operations sees that the vendor still needs action.

Requirement design

Model the property, entity, and trade details that change the answer.

Property-management review becomes reliable when the requirement follows the actual work. DueFiles gives the team a structured place for each part of that standard.

Property and ownership context

Attach the property, owner, management entity, and responsible operator to the vendor file.

Trade-specific limits

Assign different coverage and limit requirements to landscaping, HVAC, roofing, janitorial, and other work.

Endorsement forms

Track ongoing operations, completed operations, waiver, and primary and noncontributory evidence as distinct requirements.

Portfolio renewal

Surface the earliest policy expiry and keep replacement requests connected to every affected property decision.

From first request through renewal

Advance one vendor file through six connected steps.

Vendors and brokers get a direct submission path. Coordinators get requirement-level open gaps. Leaders get evidence-backed status and a complete review history.

01
Set the requirement
Define coverage lines, limits, entities, forms, and date rules for each trade, property, or program.
02
Collect the packet
Send one direct link to the vendor or broker. They submit for the assigned vendor without creating an account.
03
Map the evidence
DueFiles structures certificate fields and detected forms, then connects them to the assigned requirement.
04
Identify open gaps
Short limits, missing forms, entity mismatches, expired policies, and uncertain fields become specific actions.
05
Confirm the decision
Authorized reviewers approve the file, reject uncertain extraction, or record an exception with its context.
06
Manage renewal
Expiration windows, follow-up activity, replacement submissions, and the complete review history stay connected.

The operator view

Give the coordinator a property-aware action queue.

01
Assign
Place each vendor on the requirement that matches the property and work.
02
Inspect
Review limits, entities, dates, and detected forms beside the configured rule.
03
Resolve
Send the broker the exact open gap and retain every replacement packet.
04
Report
Show leaders current readiness with a path into the file behind every status.

Shared operating context

One property program, three operational answers.

Property operations

Know whether the vendor is ready for the scheduled property and see the next action without reading the packet.

Compliance coordinators

Work a queue organized by property, trade, gap, reviewer state, and expiration window.

Risk leaders

Inspect the standard, evidence, reviewer, exception, and history across the portfolio.

Program questions

Run coi tracking for property managers with exact answers.

See how the requirement, submission, decision, and renewal model fits the operating details of this program.

Can requirements vary by trade?+

Yes. Configure requirement sets for landscaping, HVAC, roofing, janitorial, and other work, then assign the set that matches the contract and property.

Can the same vendor work at multiple properties?+

The vendor record retains property and requirement context so the team can understand where the submitted evidence applies and which operating decision it supports.

Does an additional-insured checkbox satisfy a form requirement?+

A certificate checkbox and an attached endorsement are different evidence. DueFiles keeps a missing configured form as an open gap.

How do managers see upcoming renewals?+

Portfolio and deadline views surface the earliest expiry, current status, and next action for each vendor file.

What moves a property portfolio to Enterprise?+

Enterprise covers complex ownership hierarchies, advanced identity, connected property systems, procurement, tailored security, implementation, retention requirements, and contractual controls.

Run every property vendor from requirement through renewal.

Start with 10 vendors free, or design an Enterprise program around your portfolio, systems, and procurement requirements.

Start with 10 vendors free Talk to sales

Every trade on every property, actually insured.

One vendor can carry a different decision at every property.

Model the property, entity, and trade details that change the answer.

Property and ownership context

Trade-specific limits

Endorsement forms

Portfolio renewal

Advance one vendor file through six connected steps.

Set the requirement

Collect the packet

Map the evidence

Identify open gaps

Confirm the decision

Manage renewal

Give the coordinator a property-aware action queue.

Assign

Inspect

Resolve

Report

One property program, three operational answers.

Property operations

Compliance coordinators

Risk leaders

Run coi tracking for property managers with exact answers.

Run every property vendor from requirement through renewal.

Every trade on every property, actually insured.

One vendor can carry a different decision at every property.

Model the property, entity, and trade details that change the answer.

Property and ownership context

Trade-specific limits

Endorsement forms

Portfolio renewal

Advance one vendor file through six connected steps.

Set the requirement

Collect the packet

Map the evidence

Identify open gaps

Confirm the decision

Manage renewal

Give the coordinator a property-aware action queue.

Assign

Inspect

Resolve

Report

One property program, three operational answers.

Property operations

Compliance coordinators

Risk leaders

Run coi tracking for property managers with exact answers.

Run every property vendor from requirement through renewal.