1. First renewal request

Subject: Updated certificate of insurance for [Vendor name]

Hi [Name],

Our file shows that [coverage type] for [Vendor name] expires on [expiration date]. Please send the renewed certificate of insurance and the endorsements listed in the attached requirements by [response due date].

The certificate holder is [legal entity and address]. Please have your broker use the vendor's exact insured name and include the current policy dates.

Reply to this email with the documents, or ask your broker to send them to [inbox]. If the renewal is still being issued, send the expected delivery date so we can plan the follow-up.

Thank you,
[Name]
[Property / management company]

2. Follow-up when the packet is missing

Subject: Follow-up: insurance renewal for [Vendor name]

Hi [Name],

We are following up on the renewal request sent on [request date]. We still need [specific document or endorsement] for [Vendor name]. The current [coverage type] expires on [expiration date].

Please send the missing item by [response due date], or connect us with the broker handling the renewal. Our requirements are attached again for reference.

Thank you,
[Name]

3. Final reminder before expiration

Subject: Insurance renewal due [response due date] — [Vendor name]

Hi [Name],

The [coverage type] on our vendor file expires on [expiration date], and the renewal packet is still incomplete. The outstanding items are [specific missing items].

Please send those items by [response due date]. If you cannot meet that date, reply today with the broker's contact details and the expected delivery date.

We will review the completed packet against our requirements before updating the vendor's status.

Thank you,
[Name]